Hypothetical sites to show how the estimate moves with the equipment and the choices. They are examples, not clients or completed work.
Example, not a client
A three-computer shop
Two desktops and a laptop at the counter, one printer and a router, two mailboxes. The lines add up to less than the minimum, so the minimum monthly fee applies. Visits every three months and no security reviews.
Counter: 2 desktops, 1 laptop, 1 printer
Site: 1 router
Email: Google Workspace, 2 mailboxes
Care: all modules, no hours pack
Visits: every three months; reviews: none
$150.000a month (minimum)$2.838.150the year with IVA
A three-computer shop: annual estimate, COP
Line
COP
Every month
Computer administration3 × $35.000
$105.000
Network administration1 × $15.000
$15.000
Printer administration1 × $12.000
$12.000
Email and cloud accounts2 × $8.000
$16.000
Minimum monthly feethe lines add up to $148.000
$150.000
Monthly estimate× 12 months = $1.800.000
$150.000
Once, in month 1
Diagnostic and initial inventoryup to 5 devices
$180.000
Remote management setup3 × $15.000
$45.000
One-time setup
$225.000
Through the year
Preventive visits3 × $120.000
$360.000
Security reviewsnone chosen
$0
The year
Annual subtotalbefore IVA
$2.385.000
IVA 19 %
$453.150
Annual totalestimate, subject to the diagnostic
$2.838.150
Example, not a client
A six-computer office
The worked example: four desktops and two laptops, one printer, a router and a Wi-Fi access point, six Google Workspace mailboxes and a 2-hour support pack.
Office: 4 desktops, 2 laptops, 1 printer
Site: 1 router, 1 Wi-Fi access point
Email: Google Workspace, 6 mailboxes
Care: all modules, 2 h support pack
Visits: every two months; reviews: twice a year
2 user changes a year
$420.000a month$7.663.600the year with IVA
A six-computer office: annual estimate, COP
Line
COP
Every month
Computer administration6 × $35.000
$210.000
Network administration2 × $15.000
$30.000
Printer administration1 × $12.000
$12.000
Email and cloud accounts6 × $8.000
$48.000
Remote support hours2 h × $60.000
$120.000
Monthly estimate× 12 months = $5.040.000
$420.000
Once, in month 1
Diagnostic and initial inventoryup to 5 devices
$180.000
Extra device in the diagnostic4 × $20.000
$80.000
Remote management setup6 × $15.000
$90.000
One-time setup
$350.000
Through the year
Preventive visits5 × $120.000
$600.000
Security reviews2 × $180.000
$360.000
On demand (estimated)2 user changes × $45.000
$90.000
The year
Annual subtotalbefore IVA
$6.440.000
IVA 19 %
$1.223.600
Annual totalestimate, subject to the diagnostic
$7.663.600
Example, not a client
An office with a NAS
Two areas with eight computers and two printers, a NAS, a router, a switch and two access points, ten Microsoft 365 mailboxes and a 4-hour pack. With a server, monthly visits and quarterly reviews are the recommendation, and this example follows it.
Accounts: 6 desktops, 1 printer
Management: 2 laptops, 1 printer
Site: 1 server or NAS, 1 router, 1 switch, 2 Wi-Fi access points
Email: Microsoft 365, 10 mailboxes
Care: all modules, 4 h support pack
Visits: monthly; reviews: quarterly
3 user changes, 4 consulting hours a year
$804.000a month$15.872.220the year with IVA
An office with a NAS: annual estimate, COP
Line
COP
Every month
Computer administration8 × $35.000
$280.000
Server or NAS administration1 × $120.000
$120.000
Network administration4 × $15.000
$60.000
Printer administration2 × $12.000
$24.000
Email and cloud accounts10 × $8.000
$80.000
Remote support hours4 h × $60.000
$240.000
Monthly estimate× 12 months = $9.648.000
$804.000
Once, in month 1
Diagnostic and initial inventoryup to 5 devices
$180.000
Extra device in the diagnostic10 × $20.000
$200.000
Remote management setup9 × $15.000
$135.000
One-time setup
$515.000
Through the year
Preventive visits11 × $180.000 ($120.000 visit + 1 extra h × $60.000)
$1.980.000
Security reviews4 × $180.000
$720.000
On demand (estimated)3 user changes × $45.000 + 4 consulting h × $85.000
$475.000
The year
Annual subtotalbefore IVA
$13.338.000
IVA 19 %
$2.534.220
Annual totalestimate, subject to the diagnostic
$15.872.220
Put a year of IT care on one page.
Sector, equipment, eight questions, the monthly care and the visits. The plan stays in your browser until you send it from your own email app, as a request for a diagnostic visit.
